ADMINISTRATIVE ASSISTANT - DISTRICT OF NEW MEXICO
THE FEDERAL PUBLIC DEFENDER for the District of New Mexico is accepting applications for the position of Administrative Assistant. The Administrative Assistant provides assistance in a variety of administrative and management matters including but not limited to: policy, operations, finance, property, and procurement. This position will be located in the Albuquerque office. The Federal Defender organization operates under authority of the Criminal Justice Act, 18 U.S.C. § 3006A, to provide defense services in federal criminal cases and related matters by appointment from the court.
Requirements: To qualify at entry level, a person must be a high school graduate or equivalent, have at least three years of general experience, and at least two years of progressively responsible administrative experience. Some higher education may be substituted for experience. Candidate must have experience with accounting, purchasing, and general office management. Computer skills including familiarity with financial software and electronic spreadsheets, excellent interpersonal and organizational skills, and excellent written and oral communication skills are required. Candidate must be a highly motivated self-starter, extremely detail and policy oriented, able to effectively multitask, and exhibit professional conduct at all times. Law office management and federal experience a plus.
Duties include but are not limited to:
- Review and prepare purchase orders and obligations in accounting system
- Follow up on pending purchase orders for resolution
- Prepare vouchers for payment of all invoicing, ensuring accuracy and appropriateness
- Ensure office wide adherence to policies and procedures
- Assist in managing office travel, including creation of travel vouchers
- Manage office supplies, ordering, and restocking
- Manage and maintain office furniture and general equipment needs
- Manage vendor issues, including telecomm issues with the detention facilities
- Do market research for office procurement requests
- Attend to all administrative needs of both local and branch offices, including space and facilities projects.
As an Administrative Assistant in the Federal Public Defender office, you are a representative of a well-respected law firm and part of a cohesive management team. You work closely with all staff to fulfill the mission of a very fast paced legal office. Duties will be progressively responsible as the needs of the office change.
Physical Demands and Work Environment: Candidate must be physically capable of meeting the requirements of the job, which may include moving and lifting furniture and items up to and sometimes in excess of 25 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. The Administrative Assistant will spend most of his/her time in an office environment, with a large amount of computer work.
Occasional travel is required.
Salary and Benefits: The starting salary for the position falls within a range of $48,977 (JSP-9, Step 1) to $71,025 (JSP-12, Step 1). The salary of the successful applicant will be commensurate with the person’s qualifications and experience. The position does offer federal government employee benefits, including health and life insurance programs, retirement, and the Thrift Savings Plan. Salary is payable only by Electronic Funds Transfer (direct deposit).
This position is classified as a high-sensitive position. Appointment and retention is subject to a satisfactory background investigation, including, but not limited to, an FBI fingerprint and name check, as well as a credit check.
How to Apply: In one PDF document, submit a letter of interest, resume, and at least 3 employment references to:
Melissa Dearing, Administrative Officer zzNMml_HR@fd.org
Reference 2016-03 in the subject.
No phone calls please. Submissions not following this format will not be considered.
Only those selected for interview will be contacted.
Applications must be received by June 10th, 2016.
The Federal Public Defender is an equal-opportunity employer.